Version 1.0 · Effective Date: July 11, 2026
These Trainer Terms & Responsibilities ("Trainer Terms") apply to fitness professionals, coaches, and other users who access Coach Compass for the purpose of managing their coaching services.
Coach Compass ("Coach Compass," "we," "us," or "our") is a software platform designed to help trainers organize client information, create training programs, and manage coaching-related activities.
By creating a Coach Compass account, you acknowledge and agree to these Trainer Terms.
1. Trainer Relationship With Coach Compass
Coach Compass provides software tools to assist trainers in managing their businesses.
Coach Compass does not:
- Employ trainers.
- Provide clients to trainers.
- Supervise trainer activities.
- Create trainer-client relationships.
- Provide fitness, medical, or nutritional services on behalf of trainers.
You operate as an independent fitness professional and are solely responsible for your services, clients, and professional decisions.
2. Trainer Qualifications and Professional Responsibility
You are responsible for maintaining any certifications, licenses, permits, insurance, or qualifications required for your professional activities.
You agree to:
- Provide services within your education, training, and professional scope.
- Avoid making claims or recommendations outside your qualifications.
- Follow applicable laws and professional standards.
- Use appropriate judgment when working with clients.
Coach Compass does not verify, approve, or guarantee any trainer's qualifications.
3. Client Consent and Information Collection
Coach Compass allows trainers to store client information, including:
- Names
- Contact information
- Measurements
- Progress photos
- Fitness goals
- Workout information
- Trainer notes
Before entering or uploading client information, you are responsible for obtaining appropriate consent from your clients.
This includes obtaining permission for:
- Storage of personal information.
- Storage of progress photographs.
- Tracking of fitness-related information.
- Use of information for coaching purposes.
You agree that you will not upload client information without proper authorization.
4. Progress Photos and Sensitive Information
Progress photos may contain personal and sensitive information.
You agree to:
- Obtain permission before uploading client photographs.
- Store and use photos only for legitimate coaching purposes.
- Respect client privacy preferences.
- Remove client information when appropriate.
You are responsible for ensuring that client photographs are collected, stored, and used in compliance with applicable laws and agreements.
5. Trainer-Client Relationships
You are solely responsible for your relationships with your clients.
Coach Compass is not responsible for:
- Trainer-client communications outside the platform.
- Client satisfaction.
- Training outcomes.
- Client injuries.
- Disputes between trainers and clients.
Any agreements, payments, coaching arrangements, or professional relationships between you and your clients exist independently from Coach Compass.
6. Health and Safety Responsibilities
You acknowledge that fitness activities involve inherent risks.
You are responsible for:
- Screening clients appropriately.
- Modifying programs when necessary.
- Recognizing situations that may require referral to a medical professional.
- Avoiding diagnosis or treatment of medical conditions unless properly licensed to do so.
Coach Compass is not a substitute for professional medical evaluation or care.
7. Appropriate Use of Coach Compass
You agree to use Coach Compass only for legitimate coaching and business purposes.
You may not:
- Share your account with unauthorized users.
- Allow others to access client information through your account.
- Use the platform to store unlawful content.
- Upload information without permission.
- Attempt to bypass security features.
- Copy or recreate Coach Compass features.
8. Client Data Responsibility
You remain responsible for the client information you enter into Coach Compass.
You agree to:
- Maintain confidentiality.
- Protect client privacy.
- Keep account access secure.
- Remove information when appropriate.
- Follow applicable privacy requirements.
Coach Compass provides tools for organization and storage but does not assume responsibility for your client management practices.
9. Professional Claims and Marketing
You are responsible for any claims you make regarding:
- Fitness results.
- Weight loss.
- Body composition changes.
- Performance improvements.
- Health outcomes.
Coach Compass does not guarantee or endorse any results communicated by trainers.
10. Independent Business Operations
Using Coach Compass does not create a partnership, employment relationship, agency relationship, or joint venture between you and Coach Compass.
You remain responsible for:
- Your business operations.
- Client agreements.
- Pricing.
- Payments collected from clients.
- Taxes.
- Insurance.
- Professional obligations.
11. Account Security
You are responsible for maintaining the confidentiality of your login information.
You agree to notify Coach Compass if you suspect unauthorized access to your account.
12. Violations
Coach Compass may restrict, suspend, or terminate accounts that:
- Misuse client information.
- Violate these Trainer Terms.
- Create security risks.
- Engage in unlawful activity.
- Harm the integrity of the platform.
13. Updates to These Trainer Terms
We may update these Trainer Terms as Coach Compass evolves.
Updated versions will include a revised effective date. Continued use of Coach Compass indicates acceptance of updated terms.
14. Contact Information
Coach Compass
Owned and operated by Kathleen Arroyo
Nevils, Georgia, USA
Email: support@coachcompass.life
Website: coachcompass.life